Format Power BI Table

How to Format Power BI Table report with an example?. The Power BI Format Table includes changing the table Grid Colors, Row Colors, Column and row formatting, Table Title text, background color, etc.

To demonstrate these Power BI table formatting options, we are going to use the Table that we created earlier. Please refer to Create a Table article to understand the steps involved in creating a Power BI table.

How to Format Power BI Table

Please click on the Format button to see the list of table formatting options that are available.

Format Power BI Table 1

Format Power BI Table General Settings

Use this General Section to Change the X, Y position, Width, and height of a table.

Change the General Settings 2

Format Table Style

From the below screenshot, you can see the list of styles that are available to style this table. Please select the style as per your requirement.

Change the Style to Alternating row 3

For now, we are selecting the Alternating Rows option from the drop-down list. Remember, this is the default option for any table, and it adds alternative row colors.

Change Style to Alternating Rows 4

Format Grid of a Table in Power BI

The following are the list of options that are available for you to format the Grid.

  • Vert Grid: Toggling this option from Off to On adds Vertical Grid. Nothing but enabling Vertical lines to separate each column.
  • Horiz Grid: It adds Horizontal Grid. Nothing but enabling Horizontal lines to separate each row.
  • Horiz Grid Color: Changing the Color of a Horizontal Grid.
  • Horiz Grid thickness: Horizontal Grid Line width
  • Row Padding: Space between the rows. Let me change it to 3 to increase the space.
Change the Horizontal and Vertical Grid 5

As you can see from the below screenshot, we enabled the Vertical Grid, and assigned some random colors.

  • Vert Grid Color: Change the Color of a Vertical Grid.
  • Vert Grid thickness: Vertical Grid Line width or stroke
Format Horizontal and Vertical Grid Color and border lines 6
  • Outline Color: Color Before the first row start, and after the last row. We are using the default green as the Outline color.
  • Outline Weight: Line width. We changed the line stroke to 4
  • Text Size: Font size of table values. Let me change the text size to 14
Change outline color, weight, and text size 7

Format Column Headers of a Table in Power BI

This section is to alter the Header Colors. As you can see from the screenshot below, we changed the Font color to White, Background color to olive green. Next, Outline to Top + Bottom (Outline added to the top and bottom of a Header), Font Family to Cambria, Text Size to 26, and Header text alignment to center.

Change Colour Headers 8

Format Values of a Table in Power BI

You can use this section to change the table values. As you can see from the screenshot below, we changed the Font colors and Back color of the even and odd rows. Here, we also changed the Font-family to Cambria and the Text size to 16

Format Power BI Table 9

Format Total of a Table in Power BI

Use this Total section to alter the text and background color of Total. As you can see from the screenshot below, we changed the Totals Font color. Next, Background color to green, Outline to Top + Bottom (Outline added to the top and bottom of Total), Font Family to Cambria, and Text Size to 17.

Format Power BI Table 10

Table Field Formatting

Use this section to format individual columns in a table. For example, you can use this section to assign a completely different color to one column. Here, we are selecting the English Product Sub-Category Name.

Format Power BI Table 11

For the demo purpose, we changed the background color to white for this column only.

Format Power BI Table 12

Format Power BI Table Conditional Formatting

Use this section to format Metric columns (Numeric) in a table. For now, we are selecting the Total Product Cost.

Format Power BI Table 13

Selecting any numeric column opens the following window.

  • Minimum: Color at Minimum Total Sales Amount
  • Maximum: Color at Maximum Total Sales Amount
  • Diverging: You can checkmark this option to assign diverging colors to this column.

We write a separate article to explain these settings

Format Power BI Table 14

Format Power BI Table Title

By toggling the Title option from Off to On, you can enable the Table title.

From the below screenshot, you can see that we added the Title Text as Product Sub-Category Sales Information. Next are Font Color to Green, Font Family to Georgia, Text Size to 21, and Title Alignment to the center. If you want, you can also add the background Color to the Table title.

Format Power BI Table 15

Format Power BI Table Background Color, and Borders

You can add Background color to a table by toggling the Background option to On. For demonstration purposes, we added sky blue with 49% transparency.

Similarly, you can add Borders to a table by toggling the Border option from Off to On.

Format Power BI Table 16

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