Drill Up and Drill Down Reports in Power BI

Power BI Drill Up and Drill Down Reports help you to drill down the reports to multi-levels. Using this Power BI Drill Down and Drill Up report action, you can see the data at each level. Let us see how to Create Drill Up and Drill Down Reports in Power BI with an example.

How to Create Drill Up and Drill Down Reports in Power BI

To demonstrate the drill up and drill down reports in power bi, we are going to use the hierarchy that we created in Create Hierarchy article.

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Drag and Drop the Sales Amount from the Power BI Fields section to Canvas automatically create a Column Chart, as shown in the screenshot below.

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Next, let me add the Product Hierarchy to Axis to create a column chart that shows the Sales Amount by Product Category.

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Let me do some quick formatting to this column chart

NOTE: I suggest you to refer Format Column Chart article to understand the formatting options.

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You can perform Power BI Drill up and Drill down report action using any of the three options.

  1. Go to the Data / Drill tab to see these properties
  2. If your data has multiple levels, then these buttons displayed at the top left corner.
  3. Right-click on the report show the context menu. You can use this menu to select the levels.

NOTE: There is a difference between Shown Next Level, and Drill Down. Show the Next level show you the complete data in the next level, but the Drill down option shows you the selected data

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Let me select the Go to the next level in the hierarchy button on the top left corner of the report

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Now you can see the Sales by Product Subcategory (level 2). If you notice closely, Drill up button on the ribbon, and the top left corner is enabled. It is because there is a possibility to go up (product Category level)

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This time, we are using the context menu. Let me select and right-click on any Column and select Show Next Level option

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Now you can see the column chart that shows the Sales by product Color

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This time, we click on the Show Next Level button on the Data/Drill tab ribbon.

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Now you can see the Sale Amount by Product. It is the last level of a hierarchy, and that’s why show next level button is disabled.

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Drill up Reports in Power BI

Click on the Drill up button on the top left corner of the Power BI report.

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Now you can see the Sales by product Color.

Let me select any random column, and select the Drill up option from the context menu.

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Now you can see the Sales by product Subcategory. Let me hit Drill up in the ribbon

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Now you can see the column chart that shows the Sales by Product Category.

Drill Down Reports in Power BI

Please select the Power BI column on which you want to drill down, and right-click on it will open the context menu. Let me select the Drill down option in this Power BI report.

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Now you can see the column chart that shows the Sales by product Subcategory. However, this is only showing for the Bikes category (not the accessories, or the Clothing). If you observe closely, Power BI added the Bikes under the filter section.

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Let me select the Road Bikes, and click Drill Down

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Now you can see the Road Bikes Sales by product Color

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Click the Power BI Drill up button to go to the previous level

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Click on the See Data button to see the data that we used to create this report.

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