Views in SQL Server

The Views are the virtual tables consisting of columns and rows from the referenced table. This study explains how to create, modify, rename, and delete Views in SQL Server.

Unless we defined indexed, a view in SQL Server does not store a set of values in a database. Therefore, when you use the SELECT Statement against a view, the records will come from the table we referenced while creating.

Create View in SQL Server

You can use Transact query or Management Studio to create or replace views. Before we get into the example, You can use them for the following purposes:

• First, to simplify the data as per the user’s needs.
• Restrict the Users not to access the entire database.

Create View Statement

This example shows how to create a View in SQL Server using the Create Statement.

CREATE VIEW EmployeesViewbyQuery
AS
SELECT  [FirstName] + ' ' + [LastName] AS Name
	,[Occupation]
	,[Education]
	,dept.DepartmentName AS Department
	,[YearlyIncome] AS Income
	,[Sales]
FROM [MyEmployees Table]
   INNER JOIN 
 	 Department AS dept ON
	    Dept.[id] = [MyEmployees Table].DeptID
GO

Let us see the rows and columns result set

SELECT * FROM [dbo].[EmployeesViewbyQuery]

Create View in SQL Server Management Studio

This example shows the steps to create a View using the Management Studio. The restrictions to remember while creating are

• It can be created only in the current database
• It allows us to have a maximum of 1024 columns

To see the existing Views, select the Database that has them. As you see, our database has none.

Right-click on the folder in Management Studio will open the context menu. To create it, Please select the shown option from it.

Once you click on the option, the Query Designer opens in a separate window and a Pop-up window to add the required tables.

You can add functions, tables, or views. For example, from the below image, you can observe that we selected the MyEmployees table and Department table.

Once you select the required tables, it will show the Query Designer. Please choose the columns needed by check-marking the column names in the Diagram Pane.

We chose the First Name, Last Name, Education, Occupation, Department, Yearly Income, Sales, and Hire Date from this SQL Server example from two tables. Remember, you can join two tables by dragging one column onto the other.

The sort Type property is to apply for ORDER BY functionality. Please change the Sort Type within the Grid Pane to Ascending or Descending. In this example, we are sorting Yearly Income in Descending Order.

Once you select the Descending Operation, it will show you the sorting representation.

The final select query that we designed

Let us execute this views query we designed using the Management Studio and see the result.

SELECT  TOP (100) PERCENT dbo.[MyEmployees Table].FirstName, 
        dbo.[MyEmployees Table].LastName, 
        dbo.[MyEmployees Table].Education, 
        dbo.[MyEmployees Table].Occupation, 
        dbo.Department.DepartmentName, 
        dbo.[MyEmployees Table].YearlyIncome, 
        dbo.[MyEmployees Table].Sales, 
        dbo.[MyEmployees Table].HireDate
FROM dbo.Department
 INNER JOIN
     dbo.[MyEmployees Table] ON 
         dbo.Department.id = dbo.[MyEmployees Table].DeptID
ORDER BY dbo.[MyEmployees Table].YearlyIncome DESC

Next, go to File Menu and select the Save option to save the designed query.

It will open the Choose name pop-up window to change the default name.

Expand the folder, see the created one, and expand it to see the Column names.

NOTE: Some clients only give access to Views and will not allow you to access their main database.

Rename Views in SQL Server

It allows you to use the built-in stored procedure sp_rename or the management studio to rename views.

Rename in Management Studio

This example renames them using SSMS. And to rename it, Please navigate to the one you want to modify. And right-click on the name and select the Rename option.

Once you click on the Rename option, SSMS allows us to rename them.

Rename View using SP_RENAME

We can use the sp_rename stored procedure to rename. The sp_rename syntax is:

SP_RENAME Old_Name, New_Name

Using the sp_rename stored procedure, you can rename the existing. To do so, click the New query and return the following query.

SP_RENAME EmployeesViewbyStudio, EmployeesVwName

Modify Views in SQL Server

The following examples help you understand the steps involved in modifying the Views. But, first, let us see the limitations or restrictions to follow:

• Dependency Objects such as triggers or stored procedures will not affect by modification.
• You can use the ALTER statement on indexed ones because it will unconditionally drop all the indexes.

Modify in SSMS

To modify in Management Studio, navigate to the one you want to change. Next, right-click on it and select the Design option.

It opens a new design query window with existing tables and the relationship.

Here, we are using the Filter (WHERE Clause) to restrict the Employees whose Occupation = Professional, and we are using two columns in the ORDER BY Clause.

Let me select all the records from below to show the modified records.

SELECT [FirstName]
      ,[LastName]
      ,[Education]
      ,[Occupation]
      ,[DepartmentName]
      ,[YearlyIncome]
      ,[Sales]
      ,[HireDate]
  FROM [dbo].[EmployeesViewbySQLSMS]

Alter View to Modify

The ALTER VIEW statement is an ideal approach to modify the existing ones. To do so, click the new query and write the subsequent query.

ALTER VIEW [dbo].[EmployeesViewbySQLSMS]
AS
SELECT TOP 10 emp.FirstName, 
          emp.LastName, 
   emp.Education, 
   emp.Occupation, 
   Dept.DepartmentName, 
          emp.YearlyIncome, 
   emp.Sales
FROM  dbo.Department AS Dept
   INNER JOIN
      dbo.[MyEmployees Table] AS emp ON 
        Dept.id = emp.DeptID
ORDER BY emp.YearlyIncome DESC, 
         emp.Sales DESC

Let us see the Output.

SELECT [FirstName]
      ,[LastName]
      ,[Education]
      ,[Occupation]
      ,[DepartmentName]
      ,[YearlyIncome]
      ,[Sales]
  FROM [EmployeesViewbySQLSMS]

How to find the definition?

Use the sp_helptext stored procedure to get the definition of Views.

SP_HELPTEXT [EmployeesViewbyQuery]

Delete Views

The following examples show how to delete it.

• Deleting or Dropping a Table will not drop the dependent, so you have to explicitly use the SQL Server DROP VIEW statement to delete them.
• When you drop it, all the information (including the definition) will delete from the system catalog.

Management Studio

To delete using the Management Studio, right-click on the name and click on the Delete option. For this demonstration, we want to delete the below one.

Selecting the delete option will open a Delete Object window. Next, click the Show Dependencies button to check the dependencies, and then click OK to delete.

Delete or Drop Views

Let me use the DROP statement to delete Views.

DROP VIEW [dbo].[EmployeesVwbyQuery]
GO

TIP: It is good practice to check whether it exists in the database or not using IF OBJECT_ID (N’VwName’, ‘V’) IS NOT NULL