Configure SQL Server Database Mail

This article shows the step by step approach to Configure SQL Server Database Mail to send Emails using your Gmail account or any other account. To Configure SQL Server Database Mail, Please select the Management Folder within the SQL Server Object Explorer, and then select Database Mail.

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Right-click on the Database Mail will open the context menu. Please select the Configure Database Mail option to configure the new database Mail, or to View, Edit, Delete existing Database Mails in SQL Server.

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Once you select the SQL Server Configure Database Mail option, a new wizard will open.

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Configure SQL Server Database Mail

Select configuration Task: This page is used to create, or Manage Database Mails. In this example, we want to configure a new SQL Server database mail. So, please select the Set up Database Mail by performing the following tasks option

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New Profile: This page to create a new profile, and to add the SMTP account. From the below screenshot you can see that, we assigned Email as the profile name, and This is an Email Configuration as the profile description. Next, click on the Add button to add new SMTP account to this profile.

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Once you click on the Add button, a new window called New Database Mail Account will pop up to configure SQL Server Database Mail.

  • Account Name: A unique name for this SMTP account.
  • Description: Valid description for the above-specified account
  • Email Address: Email Id that you want to use for sending an Email. Senders Email Address.
  • Display Name: This name displayed within the sent mail.
  • Reply Email: same as Email Address
  • Server Name: valid SMTP name. If you are using Gmail, then use smtp.gmail.com, and for Windows live account use smtp.live.com, etc
  • Port Number: By default, you can use Port number 25, but for Gmail SSL, please use 587.

Next, under the SMTP Authentication section, you have to specify the Authentication details for SQL Database Mail.

  • Windows Authentication: It will use the Windows credentials
  • Basic Authentication: Always use this option. Here please specify the sender’s Email ID, password.
  • Anonymous Authentication: It will not use any authentication
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From the below screenshot you can see that, we assigned MSBI as the account name, This is a Gmail Account as description, and Suresh as the display name.

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After you click OK, SMTP account creation form will close

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If it is your default profile, select Yes otherwise, please leave the option to default No.

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Click Next button

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Click on the Finish button to finish Configure SQL Server Database Mail to send emails.

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Lastly, it will display the details. Please click on the Close button to close the SQL Server Database Mail Configuration wizard.

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Now right-click on the Database Mail will open the context menu. This time, Please select Send Test E-Mail.. option to send Email using the SMTP account that we created earlier.

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Add the mail address, Change Subject and Message Body as per your requirements. And after you complete editing, Please click the Send Test E-Mail button to send an Email.

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Let me open My Gmail account

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Delete SQL Server Database Mail

To delete the configured SQL Server database Email, Right-click on the Database Mail will open the context menu. Please select the Configure Database Mail option to open the wizard. And in the second Page, please select the Manage Database Mail accounts and profiles option this time.

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Manage Profiles and Accounts: Use this page to Create, View, Edit, or delete the accounts and profiles.

  • Create a new account: This option is used to create a new account.
  • View, Change, or Delete an existing account: As its name suggests, we can view, edit or delete existing accounts.
  • Create a new profile: Use this option to create a new profile.
  • View, Change, or Delete an existing profile: As its name suggests, we can view, edit, or delete existing profiles.

Before you start deleting the Account, you have to delete the profiles linked to that account. So, we are selecting the last option to delete the profile.

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From the drop-down list, please select the Profile Name and click the Delete button to delete the profile.

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After deleting the profile, please select the second option to delete the Configured SQL Server Database Mail account

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Or you can use the following SQL Query to delete the account

EXECUTE msdb.dbo.sysmail_delete_account_sp 
 @account_name = 'MSBI' ;