Let me show you the procedure to Subscribe Power BI Report with a practical example. Before we start the Power BI email report subscription process, let me show you the existing reports in my Power BI workspace.
To view them, please click on the Power BI My Workspace and then select the reports tab. As you can see from the screenshot below, there are five reports.
In this Subscribe Power BI Report example, we Subscribe Report 6. Let me click on report 6 to see the pages in it.
How to Subscribe Power BI Report
From the screenshot below, you can see there are many pages in this report. In this example, we start the subscription with table 1. In order to Subscribe Power BI Report (indeed Page), click on the Subscribe button on Top right side, as we showed below.
Clicking the Subscribe button opens the Subscribe to Emails window in the Power BI report.
- The first text box is the page name
- Subscribe: Please provide the Subscriber Email Ids.
- Subject: Email Subject
- Optional Message: You can write a Custom Message
Let me add Kishore Email id as the page Subscriber. It means Power BI sends an Email to Kishore whenever data is updated.
Also Give access to this dashboard: This allows the Subscribed user to access this dashboard.
Use the Dropdown box to select or change the page from this report. For the demo purpose, we selected Area Chart.
Power BI automatically change the Subscription name based on the page that you selected. Click Save and Close button
From the screenshot below, you can see that the subscription set.