Export Data from SQL Server To Excel Using SSIS Import And Export Wizard

We have SSIS Import and Export Wizard, which can help to export data from SQL Server to Excel destination using Wizard. In this SSIS example, we are going to export [Sales 2] table data from the Database to Excel file present in the local hard drive using SQL Import And Export Data Wizard.

Below screenshot shows you the data present in the [Sales 2] Table


Export Data from SQL Server To Excel Using SSIS Import And Export Wizard

To Export Data from SQL Server To Excel Using SSIS Import And Export Wizard, Double click on the Import and Export Wizard tool. You can find in start -> All Programs -> Microsoft SQL Server 2014 -> Import and Export Data Wizard. It will open the Import and Export Data Wizard. The first page is the welcome page

Sql Server Import And Export Data Wizard 1

Choose a Data Source Page: This page is used to set the source information. Our source is the database. So we are choosing the Native Client as our source and our instance as a server name.

SqL Connection String 2

Select the source database from the list. Let us pick the following database here.

Choose the Database 3

Authentication: Here, we are using windows authentication, but in real-time, your organization provides the credentials to access the database. In that case, swap the radio button to server authentication and produce the user name and password.

Choose a Destination: This page to set the target information. Our SSIS job is to save the SQL Server data into an Excel file. So we are selecting Microsoft Excel as our Destination

Excel Connection Manager 4

Then we have to select the existing Excel file from our local drive

Select Excel File to Export Data 5

From the above screenshot, you can observe that we are choosing the Export Data from Database to Excel file. Click the Open button to select it

Choose the Excel Version 6

If your Excel file includes the column names in the first row, checkmark the checkbox “Column name in the first data row”. If not, uncheck it.

Click Next button

Specify Table Copy or Query: Here we have two options

  • Copy data from one or more tables or views: Use this option to select from existing tables or view (All the columns data)
  • Write a query to specify file data to transfer options: This is the option we usually use because there will be unnecessary columns in every table. So it is better to bypass them or selecting data with the condition.
Export Data from Sql Server To Excel Using SSIS Import And Export Data Wizard 7

For the time being, we are selecting every row, so we chose the first option. Click Next button

This page is to select the source table from the database. Here we are choosing [Sales 2] table. If your Excel file already contains the table to hold the output. Then select the appropriate Excel table from the destination list. Otherwise, Import and Export Wizard will generate the table name. Click on the preview button to check the incoming data flow

Export Data from Sql Server To Excel Using SSIS Import And Export Data Wizard 8

Click on the Edit mappings button to change the Data types and size of each column. You can also edit the table creation using the Edit button

Export Data from Sql Server To Excel Using SSIS Import And Export Data Wizard 9

From the above screenshot, see that the English Product Name, Color, and Sales Order Number columns are of type LongText, which is not compatible with the source data in Server. So, let us change the data types.

Edit Column Mappings 10

We changed the columns mentioned above to VarChar and assigned the required sizes as well. If you forgot to change the size of a column, data would truncate. So please change the size of each column to match with source columns.

Save and Run Package: This page gives us the option to save the package in either SQL server or File system. For now, we are not saving the package

Save and Run the Package to export data to excel file 11

Click finish button to complete the Wizard

Export Data from Sql Server To Excel Using SSIS Import And Export Data Wizard 13

From the above, see the status: Success and Message.

Let’s navigate to the file system address we provide and check for the file name Export Data from SQL Server to Excel. Double click on Excel file to check the result

Excel Destination File 13

About Suresh

Suresh is the founder of TutorialGateway and a freelance software developer. He specialized in Designing and Developing Windows and Web applications. The experience he gained in Programming and BI integration, and reporting tools translates into this blog. You can find him on Facebook or Twitter.