Export Data from SQL Server To Excel Using SSIS Import And Export Wizard

In SQL Server 2014, We have SQL Server Import and Export Wizard, which can help to import or export data from various sources to different destination using Wizard. In this example, we are going to export [Sales 2] table data present in the [SSIS Tutorials] Database to Excel file present in the local hard drive using SQL 2014 Import And Export Data Wizard.

Below screenshot shows you the data present in the [Sales 2] Table

Export Data from SQL Server To Excel Using SSIS Import And Export Wizard

In order to export Data from SQL Server To Excel Using SSIS Import And Export Wizard, Double click on SQL Server Import and Export Wizard tool (you can find in start -> All Programs -> Microsoft SQL Server 2014 -> SQL 2014 Import and Export Data Wizard). It will open SQL Server Import and Export Data Wizard. First page is the welcome page

If you don’t want see this page again then Please tick the check box “Do not show this starting page again”. For now click Next

Choose a Data Source Page: This page is used to configure the source information. Our source is SQL data base so we are selecting SQL Server Native Client as our source and we are using our own instance as sever name.

Select the source data base from the list, let us select the [SSIS Tutorials] here.

Authentication: Here we are using windows authentication but in real-time, your organization or company will provide the authentication credentials to access the database. In that case, you have to change the radio button to SQL authentication and provide the user name and password.

Choose a Destination: This page is used to configure the destination information. Our target is to save the data into Excel file so we are selecting Microsoft Excel as our Destination

Then we have to select the existing Excel file from our local drive

From the above screenshot you can observe that, We are selecting the Export Data from SQL Server to Excel file. Click Open button to select it

If your Excel file includes the column names in the first row then check mark the check box “Column name in the first data row”. If not, uncheck it.

Click Next button

Specify Table Copy or Query: Here we have two options

• Copy data from one or more tables or views: Use this option to select from existing tables or view (All the columns data)
• Write a query to specify file data to transfer options: This is the option we normally use because there will be unnecessary columns in every table so it is better to avoid them or selecting data with condition.

For the time being we are selecting every row so we selected the first option. Click Next button

This page is used to select the source table from SQL data base you want to use as source. Here we are selecting [Sales 2] table. If your Excel file already contains the table to hold the output then select the appropriate Excel table from the destination list otherwise, SQL Server Import and Export Wizard will generate the table name as shown in below screenshot. Click on preview button to check the incoming data flow

Click on Edit mappings button to change the Data types and size of each column. You can also edit the table creation using Edit SQL button

From the above screenshot you can observe that, English Product Name, Color and Sales Order Number columns are of type LongText which is not compatible with the source data in SQL Server. So, let us change the data types.

We changed the above mentioned columns to VarChar and assigned the required sizes as well. If you forgot to change the Size of a column then data will be truncated so please change the size of the each column to match with source columns.

Save and Run Package: This page gives us the option to save the package in either SQL server or File system. For the time being we are not saving the package

Click finish button to complete the Wizard

From the above you can observe the status: Success and Message.

Let’s navigate to file system address we provides and check for the file name Export Data from SQL Server to Excel. Double click on Excel file to check the result

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